Default List Views in Salesforce – It’s Finally Here!

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An issue that has plagued Admins and Salesforce Users alike since the dawn of time is the ability to default List Views inSalesforce. Unfortunately, even though there is an idea on the Idea Exchange with 3,400 votes, it has still not been delivered. Now it gets interesting however, this feature has been delivered as of Spring ’18, but the word defaulting has been left off of the release notes.

I would imagine, as with most frustrating aspects of Salesforce, they probably have a very good reason for not completing this seemingly basic feature. I would also there is a reason that Salesforce have left the word defaulting off of this feature even though it’s an extremely searched Google term. My guess would be that Salesforce is trying to extend this feature into more of a feature set instead of a point solution. Introducing, “Personalized Navigation in Lightning Experience”

Default List Views

I better start off by saying that as with most new features in Salesforce, this is only available in Lightning Experience (So if you’re not on it, here’s yet another reason to switch!).

Defaulting List Views come with a few other features that are all based around Personalizing the navigating bar in Lightning Experience that came out in Spring ’18. List Views can be defaulted in seconds and are definitely saving me an extra click or two everytime I need to go to my favorite object. So here we go…

1. Firstly select the list view you would like to default

2. Next, select the drop-down arrow to show more options and click on the bottom option which will say “Open…in new tab”

3. At the end of your navigation bar, you should see the tab. Click on the options arrow again and click “Add….to Nav Bar”

4. Once this has been completed, you have just added a new tab which is your defaulted list view! But let’s finish it off to make it nice and clean. Click on the pencil icon on the right-hand side of your navigation bar. Here you will be able to move your new list view around, rename it to make it looks a nice nicer, and also move your original list view to the bottom if you feel that its necessary.


I hope this article has quickly helped you to solve an age long problem. If you would like to see other cool features to implement, check out our 4 Amazing Lightning Experience Features to Implement. Finally, I would like to give a massive shout out to my friend and colleague Artur Merk who enlightened me with this feature.

Make sure to share so all other Admins know this is here!

27 thoughts on “Default List Views in Salesforce – It’s Finally Here!

    1. Noticing the same thing, with the console view, I do not have the ability to open the list view in a new tab or window.

    2. I have the same issue and all I could come up with is using favorites. So when you are on your “default” list view you save this as a favorite and can then access this list view easily.

    3. Same issue here. I need this defaulting option on the Console, as that is where I work out of, not wherever this is.

  1. I can save it as a new tab, but can’t edit to move or rename it (no pencil icon). Any suggestions?

    1. In the App Manager. For the desired app, select App Options. The Disable end user personalization of nav items for this app was probably selected

  2. Am I missing something? I can create the tab and move next to the object so that users can select but doesn’t really replace the Default View when they click on the object, True? thanks

  3. Thanks for being creative with this feature, Ben. As Jennifer and Mardi mention above, and unless I’m missing something, this isn’t actually changing the default view on the regular object tab — instead, it’s replacing the regular object tab with a different tab that has your custom view pre-loaded. Is that correct? I’m hesitant to encourage my users to do this as we are in an early stage with Lightning and I don’t want the number of tabs to start spiraling out of control… Once they are more familiar with everything, then I might suggest it as a power user feature.

  4. Its a great workaround but it won’t scale and will be impossible to manage in larger orgs. We need an admin setting assignable by profile, permission set, groups, etc… and it should allow a user override. And the the standard default should be the last viewed list – not recently viewed records.

    1. Agreed! This is a good workaround, but not truly a default solution. No different than creating a browser bookmark to the specific view.

  5. hi,

    When i try to edit them and save it says “This list API name already exists. Choose a different name.”
    I don;t want to have to clone the list view to add filters.
    Is there another way?

  6. Hi Ben,

    When I tried to set Reports in nav bar i was able to. However, I want whenever I click on reports tab it will open the all reports folder view instead of Recent. It not working. Also, I am not getting the option like you are getting in Lightning experience I can see only Add “Reports” to Nav bar only not the reports name or folder option.. Is it possible? I want it in community basically but its neither working in Lightning experience,

  7. Is there a way, we can see list of all the profiles having ‘Manage Public LIst Views” using SOQL ? I tried to export the profile permissions through data loader, but this permission is available ? Please let me know

  8. Hi,

    In one org, Step 3 is not available. Hum… What can I do so I can complete Step 3?

    In another org with Copado, Step 4 cannot be completed. Not seeing the pencil icon at the right of Navigation bar.


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